Capital Improvements vs Repairs for Landlords
Repairs are often deductible now; capital improvements depreciate over years. Landlords don't decide the category — CPAs do — but you must document what was done, when, and how much.
General rule of thumb
Repairs restore function (fix a leak, replace broken window). Improvements add value or extend life (new roof, kitchen remodel). Gray areas abound — document everything.
What to log
Date, property, vendor, description, amount, and invoice/receipt. Category tag in your ledger helps your CPA sort faster.
Don't guess at tax time
Log expenses when paid with clear descriptions. Let your CPA classify — you provide the paper trail.
RentLedger expense tracking
Per-property expense log with categories aligned to Schedule E line items. Export year-end summaries on Pro.
Replace your spreadsheet tab
Track expenses by property — free trial.